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Payroll

Run payroll where you run everything else

Pay your W-2 staff and 1099 contractors from the same platform that runs your scheduling, payments and books. Taxes filed, forms issued, one login. Payroll runs through our payroll partner, on the same login as your payments.

Get startedSee what it does
W-2 and 1099Direct depositTaxes filed for youThrough our payroll partner
Payroll run · this pay periodApproved
1
Pay periodHours, shifts and tips pulled from the calendar; salaried staff prefilled
Ready
2
ApproveOne screen, one approval, from the dashboard or your phone
Approved
3
Direct deposit sentStaff and contractors paid to their own bank accounts on payday
Sent
4
Taxes filedFederal, state and local withholding deposited and filed by the payroll partner
Filed
Illustrative.
What it does

Everyone paid on time. Every form filed.

The payroll partner moves the money and files the taxes. The platform supplies the people, the hours and the one login.

Direct depositStaff and contractors paid to their own bank accounts on payday, from one approved run.
Taxes withheld and filedFederal, state and local withholding calculated each run, deposited and filed by the payroll partner.
W-2 and 1099 at year endYear-end forms issued to every employee and contractor and filed with the agencies.
Contractors on the same rail1099 crews and subs paid from the same payouts rail as your vendors, paperwork attached.
Hours, shifts and tips from the calendarShifts on the platform calendar and tips from the terminal flow into the pay period. Nothing is re-keyed.
Multi-locationOne run across every location or department, costs split the way your bookkeeper wants them.
Reports to your bookkeeper and QuickBooksEach run posts to QuickBooks and reaches your bookkeeper as a report: gross, net, taxes, journal entry.
One loginPayroll, payments, invoicing, scheduling and the staff list in the dashboard you already open every morning.
Who it's for

Built for the businesses we already run payments for

Any business that pays people. These asked first.

Schools and shulsTeachers, rebbeim and office staff paid on the same login that collects tuition and dues. Schools · Shuls and faith-based.
Restaurants and salonsTips from the terminal and shifts from the schedule land in the pay period on their own. Restaurants · Salons.
Contractors with crewsW-2 crew and 1099 subs on one run, costed to the job, 1099s handled at year end. Home services · Field services.
NonprofitsStaff paid, programs tracked by department, the board report produced from the same records as the donations.
Clinics and med spasProviders on salary or hours, front desk on hourly, all from the schedule that books the patients. Medical · Med spas.
Multi-location groupsSeveral locations, one run, costs split by location for the bookkeeper and the owner.
How it fits

Same records. Same money. One place.

The platform already knows your people. The staff list that runs your calendar is the staff list payroll pays. Hours, shifts and tips are already recorded; payroll reads them, nobody re-types them.

Payroll draws from the bank account your processing deposits to. With business banking, payroll and a payroll-tax reserve sit in the same account that receives your deposits, so the tax money is there on the day it is due.

Contractors do not have to wait for a pay period. Paying a vendor or a 1099 contractor by ACH credit uses the payouts rail: scheduled from the dashboard, approved from your phone, reconciled against the bill. See ACH & payouts.

Payroll · how it connects
Staff recordsThe same ones that run your calendarHours, shifts and tipsFrom the platform calendar and terminalDirect deposit and tax filingThe payroll partnerBank accountYours, or your connected business banking accountContractor payoutsACH credit from the dashboardLoginThe same one as your payments
Illustrative.
Pricing

Per employee per month, on your quote

One flat amount for each person you pay in a month. The number is on your quote before you sign, and it does not move with your payroll total.

Per employee per monthOne flat amount for each person you pay in a month, W-2 or 1099, shown on your quote.
Nothing added afterYour quote lists the per-employee amount and every other charge before you sign; the statement matches the quote.
Separate from processingPayroll is billed on its own and does not change your processing agreement. Basic stays credited back on your processing statement while you process with us.

For partners: resell payroll under your brand. Payment companies and software companies with a book of merchants offer payroll in their branded environment, next to payments and the editions. Terms are in the partner agreement. See the Partner Program →

Get started

Tell us who you pay

Tell us who you pay and how often. We set payroll up next to your payments and send a quote with the per-employee amount; we do not share your details.

We reply within one business day.
FAQ

Questions about payroll

How does payroll work?
You approve a pay period from the dashboard or your phone. The payroll partner sends the direct deposits, deposits federal, state and local taxes on schedule and files the returns. Hours, shifts and tips come from the platform calendar and terminal, so nothing is re-keyed.
Who runs the taxes?
The payroll partner. It calculates withholding each run, deposits federal, state and local taxes on schedule, files the returns and issues W-2s and 1099s at year end. Merch FinTech supplies the staff records, the hours and the login; we do not file payroll taxes ourselves.
Can I pay contractors without running payroll?
Yes. Vendors and 1099 contractors are paid by ACH credit from the payouts rail: scheduled from the dashboard, approved from your phone and reconciled against the bill. Full 1099 payroll with year-end forms runs on the same login.
Does it work with my processor?
Yes. Payroll is separate from card processing. It is billed on its own and does not touch your processing agreement. If you process with us, your staff, payments and payroll share one login; if you keep another processor, payroll still runs on the platform.
Is payroll available on 613OS?
Yes. 613OS is our edition for Jewish institutions on the same platform, so schools, shuls and camps on 613OS run payroll from the same login as tuition, dues and donations. Get started from either site.

Run payroll where you run everything else.

Tell us who you pay and how often. We set payroll up next to your payments and send the quote.

Get startedSee ACH & payouts

305-954-7362 · hello@merchfintech.com