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Industry editions · Institutions & community

Software that already knows how a school, a camp or a congregation runs

Each edition is the platform set up for that institution: enrollment, tuition or dues plans, the family portal and receipts, already built. Payments are built in, so Basic is credited back while you process with us, and the AI builds the rest.

Get a free quoteSee flat-fee ACH
17 editionsFlat-fee ACH for tuition and duesCharity rates for qualified 501(c)(3)sBasic credited back with processing
Institutions · Today at a glanceAutopay ran at 6:00
$212K
Collected this month
94%
Families on autopay
12
Balances still open after retries
TU
Tuition autopay318 plans charged on the 1st; 6 failed, 5 recovered by text
Auto
RG
Registration41 contracts signed this week, 12 reminders queued
Auto
FD
Annual campaign$52,400 pledged of $80,000; receipts sent
Live
AI
Office line23 after-hours questions answered, 2 handed to staff
AI
Illustrative.
Editions in this category

Seventeen editions, one family record

Pick the one that matches what you run. Full editions have a page of their own; configured editions are the same platform set up by us for that institution. Gold tiles are served by 613OS, our dedicated edition for Jewish institutions.

Schools & yeshivasEnrollment contracts with e-sign, tuition plans per family by card or flat-fee ACH, a parent portal, private aid flags and the annual campaign on one ledger. Jewish schools and yeshivas run on 613OS.Full edition → Early childhood & preschoolsRegistration by age group and days per week, monthly tuition on autopay, late-pickup fees posted to the family account and daily forms signed from a phone. Tuition moves by flat-fee ACH. Jewish early-childhood programs are served by 613OS.Full edition → After-school programsSession registration with capacity by day, a card on file at signup, monthly or per-session billing and pickup rosters for staff. 613OS carries school and after-school on one family account.Full edition → Day campsRegistration by week, a deposit at signup, installments through spring by flat-fee ACH, the forms packet with e-sign and bunk lists. When week 3 fills, the wait list opens itself. Jewish day camps run on 613OS.Full edition → Sleepaway campsBig-ticket seasons on deposit plus installments, bunk requests, medical forms, staff contracts and visiting-day sales on dual pricing. Jewish camps run on 613OS.Full edition → Shuls & congregationsMembership dues on family accounts, honors and seats billed as custom charges, donations by fund, pledges with reminders and year-end statements in one click. Shuls run on 613OS, which replaces ShulCloud.Full edition → Christian schoolsTuition contracts with e-sign, monthly or semester plans by card or flat-fee ACH, a parent portal, private aid flags and the annual fund on one family ledger. Qualified 501(c)(3) schools are boarded at charity interchange rates.Full edition → Catholic schoolsParish and diocesan schools: tuition plans per family with parishioner rates, re-enrollment with e-sign, aftercare and the annual appeal on one family statement, and reports the parish office and the diocese can read.Full edition → Churches & ministriesTithes and offerings by fund, recurring giving, pledge drives, tickets for the dinner and tap-to-donate kiosks in the lobby. Receipts go out instantly and acknowledgment letters go out in your words. Qualified 501(c)(3)s are boarded at charity interchange rates.Full edition → Nonprofits (general)Giving pages per campaign, recurring gifts on card on file, pledge tracking, instant receipts with the required language and donor-covered fees at checkout. Charity interchange rates for qualified 501(c)(3)s, confirmed at underwriting. Jewish nonprofits run on 613OS.Full edition →
Preschools & child careEnrollment by age group and days per week, weekly or monthly tuition on autopay by card or flat-fee ACH, late-pickup and supply fees on the family account, daily check-in rosters and forms signed from a phone. Failed payments are chased by text before the director hears.
Assisted living facilityResident agreements with e-sign, monthly care fees billed to the responsible party by flat-fee ACH, ancillary charges itemized on one statement and a family portal. Tours are booked online; the AI receptionist handles the follow-up.
Education tutorA booking page by subject, session packages sold once and redeemed per lesson, a card on file charged after each session and progress notes shared with parents. Cancellations inside your window are charged automatically.
Tutoring centersEnrollment by program, monthly plans per student, a makeup-session wait list, staff schedules and a parent portal for balances and progress. Monthly billing runs on card or flat-fee ACH, with smart retries when a card fails.
Music & swim schoolsWeekly lesson slots on instructor calendars, term or monthly billing on autopay, makeup lessons with capacity, and recital or meet fees posted to the family account. Next term's rebooking happens by text before the slot is released.
Homeowner & condo associationsOwner accounts with dues on monthly or quarterly bank autopay, special assessments tracked to the unit, violation and architectural-request forms, board reporting and an owner portal for balances and documents. For self-managed associations and small managers.
Youth sports leagues & clubsSeason registration with capacity by age group, family discounts, uniform and tournament fees on the same account, waivers with e-sign, team rosters for coaches and schedule texts to parents. Fees are collected by card or flat-fee ACH before the first practice.

Jewish institutions: the gold tiles above are served by 613OS, our dedicated edition for Jewish schools, early childhood, camps, shuls and nonprofits, with the Hebrew calendar and honors billing already configured. Every other institution on this page uses the Merch FinTech edition; both run on the same platform and rails.

Shared across the category

What every edition here shares

These four run in every edition on this page.

Recovers the payment that didn't go throughA card declines on the 1st. The family gets a text with a secure link the same morning, the plan retries on your schedule, and the office sees only what is still open on day 7.
Gives every family a portalBalances, payments, a card or bank change, forms to sign and year-end statements, from a phone. Fewer calls to the office, and the ones that come are about something else.
Answers the office line after hoursDeadlines, rates, where to find a statement, how to pay. The AI receptionist answers texts, chats and calls around the clock and hands aid, care or pastoral matters to a person.
Builds the board packetEnrollment or membership by group, receivables aging, campaign progress and collected against budget. Describe the report once and it arrives on the first of every month.
Payments built for institutions

Tuition and dues without the card fee

Tuition, dues and installments are large, predictable payments: the worst case for a percentage card fee and the best case for a bank payment. Families pay a small flat fee per bank payment instead of a percentage and no annual per-family fee; the institution pays nothing for the software while it processes with us. The institution decides whether the flat bank-payment fee is paid by the family or absorbed.

  • Flat per-item ACH fee for tuition, dues and installments instead of a percentage; the institution decides whether the payer covers it
  • Returned payments: the processor's return fee passes through at cost, with two automatic retries
  • Card on file for families who prefer card, on interchange plus one small, disclosed margin, with smart retries; we show you the math on your statement
  • Charity interchange rates for qualified 501(c)(3) organizations, confirmed at underwriting
  • Compliant dual pricing at the school store, canteen and visiting day: both prices posted up front, within card-brand and state rules
  • Donor-covered fees as a checkbox on every giving page; tap-to-donate kiosks and a countertop terminal at the office (hardware)
  • Scribe campus and community cards for lunch, canteen and the gift shop (cards)
  • Each institution holds its own merchant account, in its own name, with our processing partner

Everything we accept, A to Z → · Staff payroll runs on the same login — see payroll.

Your stored cards and family records move with you as tokens and exports if you ever leave. Dual-pricing and cash-discount programs are subject to card-brand rules and state law and are not available everywhere.

Family statement · school, after-school and giving
Tuition, two students$24,000Plan10 monthly bank paymentsAfter-school, October$420Financial aidFlag only; amount hiddenAnnual campaign pledge$500, paidOpen balance$0
Illustrative. Separate categories export cleanly to the bookkeeper.
Banking and cards. Scribe campus and community cards and business banking are provided through our partner bank and card program partners, subject to approval. See banking · See cards.
Plans

Which plan an institution picks

Any institution with card volume starts on Basic at $99/mo; while you process with Merch FinTech we credit it back on your monthly processing statement, so the software is on us. Basic covers tuition or dues plans, invoicing, the family portal, forms, one website and two users. Most move to Pro at $299/mo ($249/mo billed annually) for community-wide email and SMS, automation, the AI receptionist and unlimited office users; Pro is credited back at higher processing volumes. Compare plans. Need it built around how you run? Custom builds from $1,999.

Don't see your institution? We build new editions regularly. Tell us what you run and we'll show you the closest edition and what we'd change.

FAQ

Questions from institution offices

Can we make ACH the default and still accept cards?
Yes. Most institutions set ACH as the default on the plan form, at a flat per-item fee instead of a percentage, and let families opt into card. The institution decides whether the payer covers the flat fee. Card payments run on interchange plus one small, disclosed margin, with the math on your statement.
We're a Jewish school, camp or shul. Which edition do we pick?
613OS, our dedicated edition for Jewish institutions. It carries the school, the shul and the camp on one family account, with the Hebrew calendar and honors billing already configured, and it replaces FACTS and ShulCloud. Every other institution here uses the Merch FinTech edition. Same platform, same rails.
Does one family account carry tuition, after-school and donations?
Yes. A family sees one statement with separate categories for tuition, fees, aftercare and giving. The bookkeeper exports each category cleanly to QuickBooks and similar systems, and every deposit reconciles to its transactions.
How is financial aid or a care subsidy kept private?
Aid is a flag on the family or resident account with a reduced schedule behind it. Staff with billing rights see amounts; everyone else sees only the flag, so a teacher pulling a roster or a volunteer sending reminders never sees who pays what.
What about PCI compliance?
Online and card-on-file payments qualify for the simplest self-assessment questionnaire; countertop terminals and kiosks use the terminal questionnaire. We charge no PCI program fee; the processor's non-compliance fee applies only if the annual questionnaire isn't completed, so we help you complete it.

Put the whole institution on one login

Send us your tuition or dues schedule and a processing statement. We'll show you the bank-payment math and the plan that fits.

Get a free quoteSend a statement for a free comparison

305-954-7362 · hello@merchfintech.com